Print the form and FAX to Bette at 231-893-8821

Meeting Room Reservation Form

White Lake Community Library

3900 White Lake Drive

Whitehall, MI 49461

(231) 894-9531

(231) 893-8821 (fax)

Date of Meeting:  _______________ Time from: _____________ to: __________________

Name of Organization:______________________________________________________

Contact Person Name:  __________________________________________________________________

Phone: __________________________________________________________________

Nature and Purpose of Meeting:_________________________________________________________________

Expected Attendance:  _______________

Please check the items needed:

• Podium  _________________  Overhead Projector  ________________________($10 fee)

NOTE:  I understand that my organization is financially responsible for the repair of damage to the room and /or furnishings and the repair or replacement of the equipment in the meeting room or kitchen that is used and damaged or missing following this session.  I also understand that my organization is responsible to clean up according to the Meeting Room checklist.“Overhead projector ($10 fee) and Digital Projection System ($20 fee)”

I hereby apply for use of the library’s meeting room and agree to abide by the policy to me.  The library director must receive any notice of cancellation within one working day (24 hours) prior to the meeting or the organization will be charged a $25.00 cancellation fee.

__________________                  __________________________________

Date                                                         Signature

Meeting Room Checklist

 

·        Kitchen countertops and kitchen sink cleaned

·        All leftover food removed

·        All room darkening shades raised

·        All lights turned off

       Exit door by the parking lot pulled shut

·        All trash bags placed in the outside dumpster

       Coffee maker unplugged and cleaned out